Idaho Criminal History Unit
Thursday, July 28, 2016
Use the username and password previously established in the system. If you are not sure if you already registered as an applicant, or, you cannot remember your username and/or password, please contact the Criminal History Unit for assistance.
First time users:
Register as a new user in order to apply for a criminal history background check.
Click on the “NEW REGISTRATION” link on the left grey menu and register as an “Applicant”.
Create a user name and password. Your user name and password must be at least 8 but not more than 20 letters or numbers without spaces.
When registering, please provide an e-mail address. The password assistance feature of this website will send your password to your e-mail address.
Alternatively, if you forget your password, you may contact the Criminal History Unit to have it reset.
After registering as a new user, return to the home page and select “LOGON” in the left menu to begin the application process.
Once logged on, you will be able to do the following:
Complete the criminal history background check application
Print your application if needed
Submit the application or save it to complete at a later time
Schedule or re-schedule a fingerprint appointment
Check on the status of your background check
Print a clearance document once the background check is complete and you are cleared
Agencies/Employers must register before any prospective employees can apply for a criminal history background check. A successful registration results in the issue of an Agency id number by the Criminal History Unit.
Click on the “NEW REGISTRATION” on the left grey menu and register as an agency/employer.
Create a user name and password for your agency. Your agency/employer user name and password must be at least 8 but not more than 20 letters or numbers without spaces.
When registering your agency, please provide a phone number. If there are concerns with your registration the Criminal History Unit will use it to contact you.
Please make sure that you record and safeguard the agency/employer identification number and credentials. Share it only with those you trust in your agency.
If the password is lost or forgotten, you may contact the Criminal History Unit to have it reset or restored.
After receiving confirmation of a successful creation of the agency/employer username and password, return to the home page and click on “LOGON” in the left menu.
Logon as an agency/employer with the user name and password previously created, check the phrase “Logon as Agency/Employer”
Click on the link “MY PROFILE”.
Click on the button “SELECT SERVICES” to identify the types of services which your agency provides. Select the appropriate ones for your agency and click on the “Save” button. Your selections are the only ones that your applicants will be able to choose from when they apply for their background check. If in the future you need to add or delete services, please contact the Criminal History Unit for assistance.
Click on the “SELECT CONTACTS”
button to identify the contact information of the individual(s) who should receive updates and information about an employee’s criminal history and background check. This will include e-mail notifications about employee application status. If your agency has multiple locations, multiple contacts may be identified. Applicants must select the appropriate contact person when applying for a criminal history background check in order for the right contact to be notified.
After the Criminal History Unit reviews your agency registration request, it will contact you to confirm the registration and issue your agency/employer identification number. If your registration request is denied, you will also receive notification of such action.
Once approved, the employer profile now displays the assigned employer identification number. Give this number to your employees to use when completing a criminal history background check application.
Logging on to the criminal history system will allow an agency/employer to:
Step 2: GATHER NECESSARY INFORMATION
Step 3: COMPLETE AND SUBMIT AN APPLICATION
Step 4: SCHEDULE FINGERPRINT APPOINTMENT (OR MAIL FINGERPRINTS AND APPLICATION)
Step 5: PRINT THE APPLICATION AND STATUS PAGE
The Department’s fingerprint based criminal history background check is transferable to other agency/employers and some agencies for up to three years from the date of completion. If an agency/employer elects to use a background check within three years, the agency/employer must do this:
Request a transfer of the completed Department background check through the Criminal History Unit
Print and review the Notice of Clearance upon confirmation that the transfer was completed
Complete a background check of Idaho State crime records through the Idaho State Police, Bureau of Criminal Identification within 30 days of the transfer. The agency/employer must use the Non-criminal Justice Criminal History Records Check Request form for which the link appears below in order to request this information.
Guardian & Conservator Checks
Why do I need a background check?
The law now requires all persons appointed as guardians or conservators of individuals with a developmental disability and guardians for incapacitated adults to have a fingerprint-based Department of Health & Welfare background check.
This website is designed to complete background checks for employees of agencies and participants in certain Department of Health & Welfare programs. Any reference in this system to an “employee” or “employer” may or may not apply to you
For persons that are being appointed as Guardians and/or Conservators by the Court, the Department will not issue a pass or fail determination on the person. The Department will provide the person and the appropriate entity a copy of the background check results.
I had a background check in this system before. Can I use it?
Because of federal restrictions on the use and dissemination of criminal history obtained from the FBI, and the limitations of the law, any previous clearances obtained in this system cannot be used for the Guardian/Conservator appointment process.
By the same token, a Guardian/Conservator criminal history report produced by this website, cannot be used for employment or licensure/certification because it is not a Department clearance.
How much does it cost?
The fee varies. The current fee will be listed in your application status page. The fee is the responsibility of the person obtaining a background check.
Please click on the links below for copies of our brochure guides.
Persons that select the Mailing Fingerprints option for their Health & Welfare criminal history background check must complete the following process:
If any items listed here are incomplete or missing, the items received will be returned and we will not process the application. If the background check is for employment, and we reject the application, be aware that this could make your agency non-compliant with the time frames established in IDAPA 16.05.06. In most cases, employees have 21 days the date of notarization to get fingerprints to us. If the employee is non-compliant, we may contact the employer and ask for the person to be removed from work until we receive all the required materials.
Location for mailing these items is:
From: Northern Idaho; WA; MT
From: Southwest Idaho; CA; NV
From: Southeast Idaho; All Other States
Criminal History Unit
P.O. Drawer B
Lewiston, ID 83501
Criminal History Unit
601 Pole Line, Suite 3
Twin Falls, ID 83301
Criminal History Unit
Pocatello, ID 83201
If you have any questions about the criminal history process, please call the central criminal history unit toll free at 1-800-340-1246 or e-mail us at firstname.lastname@example.org